Proclamation Guidelines - General Information
A proclamation is an official announcement and/or public declaration issued by the Mayor to designate a specific time period (day, week, or month) for the purpose of raising awareness or celebrating historic milestones. They are ceremonial in nature and do not have any legislative value.
Purpose
The purpose of these guidelines is to provide uniformity throughout the process and to make written guidelines available to interested parties. The mayor issues proclamations for the following reasons:
- Raising public awareness on issues that directly affect the City of Lithonia Community
- To individuals or organizations whose actions or services are above and beyond the call of duty or extraordinary achievement
- Special honors (on recommendation of the mayor and members of the city council)
- Arts and cultural celebrations within the City of Lithonia
- Worthwhile community events of individuals/organizations residing in or doing business within the City of Lithonia.
Proclamations will not be issued for:
- Matters of political controversy, ideological or religious beliefs, or individual convictions
- Events or organizations with no direct relationship to the City of Lithonia
- Campaigns or events contrary to City policies
Request Process
All requests must be made using the City's Proclamation Application form. Requests should be submitted at least one month (30 calendar days) prior to the event. Applications received after the deadline will be prepared based upon staff availability. Applicants will be advised when/if issuance cannot occur by the event date.
The applicant must provide draft language (Whereas Clauses) for the proclamation, and such language is subject to edits, revisions, and formatting by the city without notice. The Office of the City Clerk shall be responsible for reviewing all applications. A written notice will be provided for all requests that are denied.
Receipt of Final Document
Individuals/Organizations have several options for receiving the finalized proclamation. The proclamation can be:
- Presented at an event sponsored by the individual/organization subject to the availability of a city representative.
- Picked up at Lithonia City Hall at:
6920 Main Street
Lithonia, GA 30058
- Mailed to the applicant via USPS at the address on the Proclamation Application.
Limitations
Individuals/Organizations are limited to receiving one proclamation per calendar year.
A proclamation may not be used as part of an advertisement or commercial promotion without the express consent of the mayor.
Deviations from Policy
All deviations from these guidelines require approval from the mayor.
Proclamation Application
The Mayor is pleased to issue proclamations for the many worthwhile community events and causes significant to the City of Lithonia Community. To request a proclamation, complete the Proclamation Application. Please note that the application must also include draft proclamation language.
The application form options are below:
Fill-in Adobe form: Click Here
Download and print form: Click Here
Additional Questions
For additional inquiries regarding a proclamation application, please contact Ashley Waters, Lithonia City Clerk via email at cityclerk@lithoniacity.org or call 770-482-8136 ext. 124.